Oregon Coast AI Cookie Policy

Understand how we use cookies to enhance your experience and comply with privacy regulations.

I. Introduction to Our Cookie Policy

This section introduces the purpose and scope of the Oregon Coast AI Cookie Policy, and how acceptance of the policy works. It outlines our commitment to transparency regarding the use of cookies and similar technologies on our website.

Purpose of the Policy

This Cookie Policy explains how Oregon Coast AI ("Oregon Coast AI," "we," "us," or "our") uses cookies and similar tracking technologies on our website, accessible at [Website Address - Placeholder]. We are committed to transparency and safeguarding your privacy. This policy details the types of cookies and similar technologies we use, the information they collect, why we use them, and how you can manage your preferences and exercise your rights, including those provided under applicable data privacy laws such as the Oregon Consumer Privacy Act (OCPA). It is important to understand that this policy provides information about our cookie practices; your active consent for the use of non-essential cookies is managed through our cookie consent tool, which is presented to you when you visit our website.

Scope

This policy applies to all visitors and users ("you," "your") of the Oregon Coast AI website.

Acceptance

This Cookie Policy provides you with details about our use of cookies. When you first visit our website, you will be presented with a cookie banner that allows you to make choices about the non-essential cookies you are comfortable with. By making your selections and continuing to use the website, you acknowledge our practices as described herein and in our Privacy Policy. Your consent for non-essential cookies is obtained through an explicit, affirmative action via our consent management tool before such cookies are placed on your device.

II. What Are Cookies?

This section provides a simple explanation of what cookies are and details the different types of cookies we may use, categorized by duration, source, and purpose. Understanding these distinctions is key to managing your preferences effectively.

A. A Simple Explanation

Cookies are small text files that are stored on your computer, smartphone, tablet, or other internet-enabled device when you visit a website. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies allow websites to remember your actions and preferences (such as login details, language, font size, and other display preferences) over a period, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

In this policy, when we refer to "cookies," we also include other similar tracking technologies that collect information in a similar way, such as web beacons (also known as tracking pixels or clear gifs), scripts, and local storage objects. If we use such technologies, they will be covered by this policy and detailed in our cookie list.

B. Types of Cookies We May Use

We use different types of cookies. Click on each category to learn more about the specific types of cookies based on their duration, source, and purpose.

Based on Duration Click to expand ▼

  • Session Cookies: These are temporary cookies that exist only for the duration of your browsing session. They are erased automatically once you close your web browser. Session cookies help our website remember what you chose on the previous page, avoiding the need to re-enter information, and are often essential for website functionality.
  • Persistent Cookies: These cookies remain on your device for a longer, pre-defined period (as specified in the cookie itself) or until you manually delete them. They are used to remember your preferences and actions over multiple visits.

Based on Source Click to expand ▼

  • First-Party Cookies: These cookies are set and controlled directly by us, Oregon Coast AI, when you visit our website.
  • Third-Party Cookies: These cookies are set by a domain other than our website, typically by external service providers or partners (e.g., analytics companies, advertisers).

Based on Purpose Click to expand ▼

  • Strictly Necessary / Essential Cookies: Vital for basic website operation (e.g., navigation, secure areas). You cannot opt-out of these as the site won't function properly without them.
  • Functional / Preference Cookies: Remember your choices (username, language) for enhanced personalization. May support AI-driven personalization by storing preferences or interaction history.
  • Analytical / Performance Cookies: Collect data on website usage (pages visited, time spent) to improve performance. Often aggregated and anonymized where possible.
  • Marketing / Targeting Cookies: Track browsing activity to display relevant ads or measure campaign effectiveness. Require your explicit consent.

It is important for Oregon Coast AI to conduct an internal audit to determine if any specific AI functionalities deployed on the website introduce unique cookie uses or rely on standard cookies in ways that necessitate more detailed explanations in the "How and Why We Use Cookies" section and in the comprehensive cookie list provided later in this policy. For instance, an AI-powered chatbot might use functional cookies to remember conversation history for a more seamless user experience, and this specific use should be transparently communicated.

III. How and Why We Use Cookies

This section explains the specific purposes for which we use cookies, from ensuring basic website functionality to enhancing your experience and supporting any AI features on our site. It also details the types of information that may be collected through these cookies.

A. Our Purposes for Using Cookies

We use the different categories of cookies described above for several specific purposes:

  • Ensuring Website Functionality: Essential cookies are fundamental to the operation of our website. They support basic navigation, allow you to log into secure areas, manage your session, and ensure the stability and security of the site.
  • Enhancing User Experience: Functional cookies help us create a more convenient and personalized experience for you by remembering your preferences, such as language settings, display choices, or information you've previously entered.
  • Analyzing and Improving Our Services: We use analytical and performance cookies to gather insights into how our website is used. This data helps us understand website traffic patterns, identify which content is most engaging, detect technical issues, and make informed decisions to optimize our website's design, functionality, and content.
  • Personalizing Content and Advertising (if applicable): With your consent, marketing and targeting cookies enable us to deliver content or advertisements that are more tailored to your interests, based on your browsing behavior. This is a key area where your opt-out rights under regulations like the OCPA are particularly relevant.
  • Supporting AI Features (if applicable): If our website incorporates Artificial Intelligence (AI) features, cookies may play a role in their operation. For example:
    • AI used for personalization might rely on functional cookies to store your preferences or interaction history, allowing the AI to tailor responses or content.
    • AI that analyzes user behavior for site improvement would be linked to the data collected by analytics cookies.
    • AI-powered customer service tools, such as chatbots, might use cookies to maintain conversation context or remember your details for smoother future interactions. Any such uses will be detailed in our cookie list.
  • Security: Certain cookies help us enhance the security of our website by detecting and preventing malicious activities, unauthorized access attempts, or authentication abuses.
  • Compliance: Some cookies may be used to store your consent preferences regarding our use of other cookies, helping us comply with legal obligations.

B. Information Collected Through Cookies

The types of information that cookies may collect when you use our website can include, but are not limited to:

  • Your IP address
  • Browser type and version
  • Operating system
  • Referring URLs (the website you came from)
  • Pages viewed on our site
  • Time spent on pages and dates/times of visits
  • Links clicked
  • Language preferences
  • Screen resolution
  • Location data (if you permit it)
  • Unique identifiers associated with your device or browser
  • User identifiers if you are logged into an account on our site.

The specific data collected by each cookie is detailed in Section V of this policy. It is important to recognize that some of this information, either alone or when combined with other data, can be considered "personal data" or "personal information" under applicable privacy laws, including the Oregon Consumer Privacy Act (OCPA). As such, its collection and processing are subject to the protections and rights outlined in this policy and relevant legislation. This understanding is fundamental because it triggers the application of consumer rights concerning that data.

IV. Your Consent and Choices Regarding Cookies

Your control over your data is important. This section explains how we obtain your consent for cookies, how you can manage your preferences, withdraw consent, and use browser settings or opt-out tools, including information on Universal Opt-Out Mechanisms like GPC.

A. How We Obtain Your Consent

Your privacy and control over your data are paramount. We obtain your consent for the use of cookies as follows:

  • Cookie Consent Banner: When you first visit our website, a cookie consent banner (or a similar consent management tool) will be displayed. This banner informs you about our use of cookies and provides you with choices.
  • Explicit, Affirmative Consent: We will only place non-essential cookies (such as Functional, Analytical/Performance, and Marketing/Targeting cookies) on your device after you have provided your explicit, affirmative consent. This typically involves you clicking an "Accept All" button, or a button to accept specific categories of cookies. Pre-ticked boxes for non-essential cookies are not used, as consent must be an active choice made by you.
  • Granular Consent: Our consent management tool provides you with granular control. You will have the option to accept all cookies, reject all non-essential cookies, or customize your preferences by selecting which specific categories of cookies you consent to. The design of our consent tool aims to make rejecting cookies as straightforward as accepting them.
  • Essential Cookies: Strictly Necessary cookies are active by default because they are essential for our website to function correctly. These cookies do not require your prior consent under most data privacy laws, but we still provide full transparency about their use in this policy and in our detailed cookie list.
  • No Cookie Walls: We are committed to providing you with access to our website's content and services even if you choose not to consent to non-essential cookies. Your access will not be conditional on accepting all cookies, unless a specific service is fundamentally dependent on a particular cookie technology you have declined.
  • Record Keeping: We may keep records of your consent choices (e.g., consent ID, date, time, and the preferences you selected) as required by applicable data privacy laws to demonstrate compliance.

B. Managing Your Cookie Preferences and Withdrawing Consent

You have the right to manage your cookie preferences and withdraw your consent at any time after you have initially given it. This process is designed to be as easy as it was to provide consent.

  • Mechanism for Change: You can typically change your preferences or withdraw consent by clicking on a persistent link or icon on our website, often found in the footer, labeled "Cookie Preferences," "Manage Cookies," or a similar clear term. This will re-open the consent management tool, allowing you to adjust your choices.
  • Effect of Withdrawal: If you withdraw your consent for certain cookies, we will stop placing those cookies on your device from that point forward. However, withdrawing consent does not affect the lawfulness of any data processing that occurred based on your consent before its withdrawal. It also does not automatically delete cookies that are already on your device; you may need to clear these manually through your browser settings (see below).
  • Consent Renewal: We may ask you to renew your consent periodically, for example, if there are significant changes to our cookie practices or as recommended by data protection guidelines (e.g., at least annually).

C. Browser Settings and Opt-Out Tools

In addition to our consent management tool, you can also control cookies through your web browser settings:

  • Browser Controls: Most web browsers (such as Chrome, Firefox, Safari, and Edge) provide settings that allow you to view, manage, and delete cookies. You can typically configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is being set. For detailed instructions, please refer to the help documentation for your specific browser.
    • Google Chrome: [Insert Link to Google Chrome Help]
    • Mozilla Firefox: [Insert Link to Mozilla Firefox Help]
    • Apple Safari: [Insert Link to Apple Safari Help]
    • Microsoft Edge: [Insert Link to Microsoft Edge Help]
  • Industry Opt-Out Tools: For cookies used for interest-based advertising, you may be able to opt-out of receiving such ads from many third-party ad networks by visiting industry opt-out pages, such as those provided by the Digital Advertising Alliance (DAA) or the Network Advertising Initiative (NAI).
  • Universal Opt-Out Mechanisms (Global Privacy Control - GPC): The Oregon Consumer Privacy Act (OCPA) allows consumers to use universal opt-out mechanisms. Oregon Coast AI is committed to recognizing and honoring signals, such as the Global Privacy Control (GPC), as a valid request to opt-out of the sale or sharing of your personal data and for targeted advertising, in accordance with OCPA requirements. While the OCPA provision for recognizing such mechanisms is effective January 1, 2026, we are working towards implementing this functionality. The ability to recognize and act upon GPC signals requires specific technical configurations on our website and with our consent management platform. We will update this policy as our capabilities in this area evolve.

V. Detailed Information About Cookies Used on Oregon Coast AI

This section aims to provide a detailed list of cookies used on our site. We strive to keep this list accurate and up-to-date through regular audits and the use of consent management platforms.

Introduction to the Cookie List

This section provides a detailed list of the primary first-party and third-party cookies and similar tracking technologies that we currently use on the Oregon Coast AI website. We strive to keep this list accurate and up-to-date. However, the specific cookies you encounter may sometimes vary based on your interactions with our site or if we are testing new features or services. This list is reviewed and updated regularly to reflect any changes in our cookie usage. Employing a consent management platform assists us in maintaining the accuracy of this information through regular scans and updates.

Cookie Table

The table below details the cookies we use. Understanding this list allows you to make informed choices about your privacy. This detailed disclosure is a cornerstone of our commitment to transparency and is essential for compliance with data privacy regulations. Oregon Coast AI undertakes regular cookie audits to ensure the accuracy of this information.

Oregon Coast AI must populate this table with the actual cookies identified through a comprehensive website cookie audit. Tools such as Cookiebot or CookieYes can assist in this process. The following is an example structure:

Cookie Name Provider Purpose Type (Category) Duration Link to Provider's Privacy Policy
Example: _ga Google Analytics Used to distinguish users for statistical purposes (anonymous data collection). Analytical/Performance 2 years [Link to Google Privacy Policy]
Example: sessionid Oregon Coast AI Maintains your current browsing session, e.g., keeping you logged in. Strictly Necessary Session N/A (First-Party)
Example: lang_pref Oregon Coast AI Stores your preferred language setting for viewing the website. Functional/Preference 1 year N/A (First-Party)
Example: _fbp Meta (Facebook) Used by Facebook to deliver a series of advertisement products such as real-time bidding from third-party advertisers. Marketing/Targeting 3 months [Link to Meta Privacy Policy]
[Insert actual cookie data here after audit by Oregon Coast AI] [Provider Name] [Purpose] [Cookie Category] [Duration] [Link]

Note on Dynamic Cookies

While we endeavor to keep the above list comprehensive and current, the dynamic nature of websites means that the exact cookies you encounter might occasionally vary, especially if new services or functionalities are introduced or tested. We are committed to regularly reviewing and updating this information to maintain transparency.

VI. Your Rights Under the Oregon Consumer Privacy Act (OCPA)

Oregon residents have specific privacy rights under the OCPA. This section details our commitment to these rights, their applicability, the specific rights afforded (like access, deletion, and opt-out), and how you can exercise them. Click on each right to learn more.

A. Our Commitment to Oregon Residents

Oregon Coast AI is dedicated to complying with the Oregon Consumer Privacy Act (OCPA), which took effect on July 1, 2024, and to upholding the privacy rights of Oregon residents. This section outlines the specific rights available to you under the OCPA if you are an Oregon resident.

B. Applicability of OCPA

The OCPA applies to businesses that conduct business in Oregon or provide products or services targeted to Oregon residents, and that meet certain thresholds, such as controlling or processing the personal data of 100,000 or more Oregon consumers annually, or controlling or processing the personal data of 25,000 or more Oregon consumers while deriving 25% or more of their annual gross revenue from the sale of personal data. Oregon Coast AI assesses its operations against these criteria to ensure compliance.

C. Specific Rights Afforded by the OCPA

If you are an Oregon resident, the OCPA grants you the following rights concerning your personal data. Click each right to see more details:

Right to Know/Access ▼

You have the right to confirm whether we are processing your personal data and to access such personal data. This includes the right to know:

  • The categories of personal data we have collected or processed about you.
  • The purposes for which we collect and process your personal data.
  • The categories of personal data we have shared with third parties, if any.
  • The categories of third parties with whom we have shared your personal data.
Right to Obtain a Copy (Data Portability) ▼

You have the right to obtain a copy of your personal data that we hold or process in a portable and, to the extent technically feasible, readily usable format. This allows you to transmit your data to another entity without significant hindrance.

Right to Correct ▼

You have the right to request the correction of inaccuracies in your personal data that we maintain.

Right to Delete ▼

You have the right to request the deletion of personal data that we have collected from or about you, subject to certain exceptions.

Right to Opt-Out ▼

You have the right to opt-out of our processing of your personal data for the following purposes:

  • Targeted advertising: Displaying ads based on your activity across nonaffiliated websites/apps.
  • The "sale" of personal data: As broadly defined by OCPA.
  • Profiling: Profiling for decisions with legal or similar significant effects (e.g., impacting access to employment, housing, credit).
Right to a List of Specific Third Parties ▼

You have the right to obtain a list of the specific third parties to whom we have disclosed your personal data. This is a distinct feature of the OCPA aimed at enhancing transparency regarding data flows.

Non-Discrimination ▼

We will not discriminate against you for exercising any of your OCPA rights. This means we will not deny you goods or services, charge you different prices or rates, or provide you with a different level or quality of goods or services based on your decision to exercise your privacy rights.

D. How to Exercise Your OCPA Rights

To exercise any of the OCPA rights described above, Oregon residents may submit a verifiable consumer request to us through at least two of the following methods:

  • Email: [email protected]
  • Online Form: [Insert Link to Web Form, if available]
  • Toll-Free Telephone Number: [Insert Toll-Free Number, if available]

To protect your privacy and security, we will take reasonable steps to verify your identity before processing your request. This may involve asking you to provide information that matches the information we have on file for you.

We will respond to your verifiable request within 45 days of receipt. If we require more time (up to an additional 45 days), we will inform you of the reason and extension period in writing. If we deny your request, we will explain the reasons for the denial. You may have the right to appeal our decision; if so, we will provide you with information on how to appeal.

The effective exercise of these rights depends on Oregon Coast AI having established internal procedures for receiving, verifying, and responding to such requests in compliance with OCPA timelines and requirements.

VII. Third-Party Cookies and Data Sharing

This section covers information on cookies placed by third-party service providers and how data might be shared with them, particularly in compliance with OCPA's transparency requirements.

A. Information on Third-Party Cookies

As mentioned earlier, some cookies and tracking technologies used on our website are placed by third-party service providers. These may include analytics providers, advertising networks, social media platforms, or providers of other integrated features. These third parties collect and use information derived from their cookies in accordance with their own privacy policies and practices. We do not control these third-party cookies once they are set. We encourage you to review the privacy policies of these third parties to understand their data collection and use practices. Links to the privacy policies of major third-party cookie providers are included in our detailed cookie table in Section V where feasible.

B. Disclosure of Data Shared with Third Parties (OCPA Compliance)

Transparency about data sharing is a key requirement under the OCPA. When you consent to certain categories of cookies, particularly marketing or analytics cookies, or when necessary for the provision of services, we may share certain categories of personal data with third parties.

  • Categories of Personal Data Shared: Depending on your cookie consents and interactions with our site, the categories of personal data shared might include identifiers (like IP addresses or cookie IDs), internet or other electronic network activity information (like browsing history on our site, pages viewed, links clicked), and inferences drawn from this activity.
  • Specific Third Parties: The OCPA requires disclosure of the specific third parties with whom personal data is shared. These third parties are primarily the providers of the third-party cookies listed in Section V. For example, if you consent to analytics cookies from Google Analytics, your browsing data (as collected by their cookie) is shared with Google. If you consent to marketing cookies from an advertising network, relevant data is shared with that network. The "Provider" column in our cookie table identifies these specific third parties. This level of specificity is a significant aspect of OCPA, demanding meticulous identification and ongoing diligence from Oregon Coast AI, as third-party relationships and technologies can evolve.
  • Purposes for Sharing: We share this data with third parties for purposes such as:
    • Enabling website analytics and helping us understand how our site is used.
    • Facilitating targeted advertising based on your interests, if you have consented.
    • Allowing social media features (e.g., sharing buttons) to function.
    • Providing other integrated services on our website.

VIII. Data Security

This section briefly outlines our commitment to data security and the measures we take to protect personal data collected through cookies.

Oregon Coast AI takes the security of your personal data seriously. We implement reasonable administrative, technical, and physical security measures designed to protect the personal data collected through cookies from unauthorized access, use, disclosure, alteration, or destruction. However, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security. More detailed information about our data security practices can be found in our main Privacy Policy.

IX. Changes to This Cookie Policy

This section explains how we will inform you about updates to this Cookie Policy.

This Cookie Policy may be updated from time to time to reflect changes in our cookie practices, technological advancements, new legal or regulatory requirements, or other operational needs. The digital privacy landscape, including regulations around cookies and consent, is constantly evolving, as evidenced by ongoing enforcement actions and changes in browser technologies.

When we make material changes to this Cookie Policy, we will notify you by posting the updated policy on our website and updating the "Effective Date" at the top of this policy. We may also provide additional notice, such as a banner on our website, for significant changes. We encourage you to review this Cookie Policy periodically to stay informed about how we use cookies and protect your information.

X. Effective Date

This section states the last update and effective date of this policy.

This Cookie Policy was last updated on and is effective as of: [Insert Date Here - Placeholder].

XI. How to Contact Us

If you have questions or concerns about this policy or our cookie practices, this section provides our contact information.

If you have any questions, concerns, or comments about this Cookie Policy, our use of cookies, or your choices and rights regarding your personal data, please do not hesitate to contact us. We have a designated contact for privacy-related inquiries to ensure your questions are addressed appropriately, which is particularly important for an organization leveraging AI technologies and complying with regulations like the OCPA.

You can reach us at:

  • Company Name: Oregon Coast AI
  • Email Address for Cookie/Privacy Inquiries: [email protected]
  • Mailing Address: [Insert Mailing Address Here - Placeholder]
  • Website Contact Form: [Insert Link to Contact Form, if applicable]

We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy.